The board of directors will guide your company through its toughest growth phases. They must then decide on strategies and approve action plans that will ensure success for the company. This is the reason that efficient and effective meetings of the board are so important. To achieve this, it is important that certain rules are followed during the meeting.
First, you must always give attendees ample notice of the meeting in advance. It is possible to vary this based on the size of your organization however, five to seven days is generally considered to be a reasonable timeframe. This gives attendees the opportunity to review the board’s agenda, attend the meeting either in person or via video, and take part in a productive discussion.
You should set strict time limits for each item in the agenda for the board what should be excluded in the minutes of a meeting meeting. This will help keep the discussion focused on the most important issues in the agenda and ensure that everyone can contribute meaningfully. The agenda should contain a list of all documents that must be discussed or approved. This gives members a sense of security that the board has taken into consideration crucial aspects of the company’s development and is not taking shortcuts.
It’s a good practice to not discuss irrelevant issues during the board meeting, however this isn’t always feasible. To avoid this issue promote a culture of discussion in which all views are valued. This can be accomplished by incorporating tools such as decision matrixes into your board meetings.