How to Run Better Board Meetings

If they’re used as a decision-making process or a framework for governance, board meetings are critical to the success of an organization. But even though they’re important, the effectiveness of board meetings is usually restricted by the way they’re conducted.

A strategic mindset is required to ensure a successful board meeting. This will ensure that every meeting is full of energy and results in meaningful discussions. The creation of an agenda that prioritizes important topics and gives time to each discussion item is a great way to start.

In addition to establishing specific goals for the meeting, ensuring that the board members are properly prepared and are provided with material for the meeting is an additional crucial aspect to making board meetings more productive. Lastly, preparing accurate and concise minutes of meetings which document the discussion and decision as well as action items with associated timelines is an essential element to successful board meetings.

Limiting the amount of time spent on reports and „have to’s“ allows for more effective and meaningful discussion time. A good rule of thumb is to devote not more than 25 percent of the time on routine and reporting items.

If they get distracted by issues that do not directly affect company goals The board may lose valuable time and reduce the time available to think strategically and plan. To mitigate this some boards have an area for parking at the end of the agenda to put any issues that are not of high priority and require discussion into subsequent meetings.