How to Run an Effective Board Meeting

A well-organized board meeting is a foundation for innovation and growth. To achieve this it is important to establish specific goals and guidelines and ensure that the right people are present at the appropriate time. The more board members feel that their time and expertise is appreciated, the more involved they will be in discussions and taking decisions.

It is crucial to share the agenda and other materials in advance, usually 3-4 days prior to the meeting. This gives board members time to look over the materials and formulate their thoughts and opinions prior to the date of the meeting. It also lets the chair begin with a brief summary of the purpose of the meeting and key input being sought. This can help energize the meeting at the beginning and keep it focused throughout.

Prioritizing items according to their importance and impact is essential when creating the agenda. It is also crucial to ensure that all important topics have been covered. This will allow board members to concentrate on strategic decisions and not just update. This will result in more productive meetings.

Adhering to the time frames in the agenda will prevent board members from getting distracted. Affixing noncontroversial items to the consent agenda can also save time for deeper discussion on more strategic topics. Also, allowing the chair the choice to make use of the „off-agenda“ at the conclusion of a meeting to make tangents more urgent and require more time can assist in avoiding distractions and reducing wasted time.