How to Keep Safety in Mind When Uploading and Downloading Business Files

If you’re sharing photos from your corporate retreat or a confidential contract, it’s important to be aware of security when uploading and downloading business files. If you don’t use the right protocol, your devices can be vulnerable to viruses and malware.

The best way to protect your files is to secure them prior to uploading. This will ensure that even the hackers get hold of the access token of the file and use it anywhere else, except on your personal server. It’s also important to limit the number of servers that manage sensitive data, in order to minimize the chances of leaks or theft.

Another great way to protect your files is to prevent the uploading of any type of file that are known to be harmful. You’ll need a way to check the content of files with a list known threats. If you use a document management system that converts all uploaded documents to PDF, an attacker will find it much more difficult to alter a company policy by an malicious.exe.

Not least, you should ensure that your file-uploading system is in compliance with the laws applicable to your industry and for your country. If you handle healthcare-related data the system you use to upload files should be HIPAA certified. GDPR compliance is essential for any company that deals with EU citizens‘ personal data. To ensure compliance you’ll require a feature that validates uploaded files against the list of content types and then scans them for viruses.