Board meetings are an important aspect of good governance in business and can provide valuable insights for the company. There are many ways that board meetings can become ineffective or even useless. In this article, we’ll look at some simple suggestions that will help your organization to manage the cycle of meetings and keep your board meetings engaging and energized.
Timeliness and Preparation
It’s important to begin the board meeting on time and ensure that all participants have the information they need to read ahead of the start of the meeting. Nothing can make a board meeting ineffective than members who struggle to follow the discussion without necessary background information or context. The board must also communicate the agenda to all participants at least three to four days before the meeting (or earlier) so that they can prepare and go through it.
To stay productive, you must adhere to the timings of the meetings as stated in the agenda. This will demonstrate to the participants that the board respects their professionalism and understands the importance of their time. The chairperson or moderator needs to be watching the meeting continuously and gently guiding the discussions to stay on track so that all agenda items are discussed and the meeting concludes on time.
It is also crucial to prioritize the most important issues on the agenda. This will help avoid spending the majority of the meeting’s time on lengthy reports and issues that are not controversial and could have been addressed by the CEO, management team or other committees.